event planning
Event Planning





GEM is ready to partner with you for success!

And now that you know a little about us, we need to know a little about you and your event. So please

  • Call or fax us at our Tulsa offices, +1 (918) 585-1004 (we're in the US Central Time Zone)
  • Send an e-mail to bruce@gemworldevents.net
  • contact us by mail (GEM, P.O. Box 3471, Tulsa, OK 74101-3471 USA)
  • or for a quick analysis and feedback, use the handy Request For Proposal form below

Response will be immediate and you’ll be able to determine if GEM is right for your organization.

 
 

Request For Proposal

* Starred items are required. *
*
*Event Starting Date
(mm/dd/yy)
 
Event Profile
Expected Attendance

Location

Exhibits? How Many?
Facility
# of 10' x 10' (3m x 3m) booths/stands
*City/State/Province

# of Exhibiting Companies

*Country

   

Services Required Through GEM

(Check all that apply.)

Advance Planning

Concept development & strategy
Market research
Project timetable
Write promotional copy
Publicity & media coverage
Budget formulation
Facilities, contractor & speaker/artist negotiation
Audiovisual equipment hire
Catering & reception planning
Shuttle bus coordination
VIP gifts, housing & hospitality

Registration

Pre-registration
On-site registration
Registrant name badges
Event ticket sales
Post-event analysis

Tradeshow Management

Obtain bids from exhibit equipment suppliers, freight handlers & security firms for your selection
Design floor plans & submit them for approval & necessary permits
Produce exhibit sales brochure copy, exhibitor manuals & newsletters
Develop mailing lists of prospective attendees & exhibiting firms
Correspond with exhibitors regarding contract processing, booth assignment, & payment of rental fees
Supervise freight & equipment movement on site
Oversee exhibition equipment & security contractors on site
Enforce exhibit rules & regulations
Mediate exhibitor disputes

Conference Management

Audiovisual supervision
Technical program coordination (call for papers design & mailing, abstract routing, proceedings publication oversight, correspondence with speakers, speaker preparation on site)
Short course/workshop organization

Field Trips/Excursions

Concept development
Coordinate correspondence between leader and participants
Arrange transportation, emergency contingencies & participant housing

Concerts

Book performers (for a stand-alone concert) or reception/special event (as part of a larger event)
Determine & oversee sound & staging requirements
Make transportation & ground arrangements for VIPs

About Your Organization
*

When Will You Decide Whom to Hire?

GEM’S Key Contact at Your Organization:

Your Organization's Profile:
*Name
Title
*Address
*City/State/ZIP or Postal Code
*Country
*Telephone
Fax
*E-mail
Web site

It’s that simple! That should be all the information GEM needs, but just in case please make certain the contact information is complete above. Expect to see a proposal outline, including the estimated cost of GEM’s services and an event timetable, soon.

We hope to get the opportunity to work with you!

Bruce Lemmon, CEM
GEM Global Events Management
P.O. Box 3471
Tulsa, OK  74101-3471 USA
Phone & Fax  +1.918.585.1004
E-mail info@gemworldevents.net
 
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